What is an Authorized Resident?
- Any individual listed on the Warranty Deed (i.e., an owner) is automatically considered an authorized resident, as is their legal spouse and minor children.
- All adults 18+ years residing in the unit must be formally approved by the Association to be considered an authorized resident.
- Minor children currently residing in the unit must complete the Association’s authorization process upon reaching 18 years of age in order to maintain access to the community.
- Having access today (gate, amenities, parking, or biometrics) does not mean the individual is properly registered.
A properly authorized resident is someone who has completed the Association’s application process and received formal approval.
Tenant vs Authorized Resident – Understanding the Difference
It is important to distinguish between a Tenant and an Authorized Resident, as different requirements apply:
Tenant (Leaseholder):
- Occupies a unit under a formal lease agreement with the owner
- Must submit a lease as part of the application process
- Is subject to all leasing requirements under the Association’s governing documents
- Has a defined lease term
- Is granted access rights based on lease approval
Authorized Resident (Non-Leasee Occupant):
- Resides in a unit without a lease (e.g., family member or companion)
- Non-resident who requires regular access (e.g., caregiver)
- Must still be formally approved by the Association
- Does not have a landlord-tenant relationship with the owner
Screening Requirements
- All residents are subject to a criminal background check.
- In addition, Tenants (leaseholders) are subject to a credit review as part of the approval process.
- Owners listed on the Warranty Deed and their legal spouse are exempt from credit and background screening.
Registration Requirement for Authorized Residents
If you have a family member, caregiver, friend, or any other individual who you would like to have continued access to the community, they must complete the registration process outlined below:
1. Owner Authorization Letter The owner must provide a signed and dated letter including:
- Full name of the individual
- Unit address where they are permitted to reside
- Confirmation that they have permission to reside in the unit
- Whether they have any financial obligation toward the unit (if none, please state this)
- Whether there is an end date to their residency (if none, please state this)
2. Application Submission
The individual must complete the online application at www.applyfastnow.com using code SM001
- When prompted for a lease, upload the owner authorization letter instead
3. Association Approval
Final approval is required by the Association. Once approved, the individual will be eligible for:
- Biometric access
- Gate access
- Parking privileges
IMPORTANT NOTES
- This process typically takes approximately 30 days depending on how long it takes the applicant to get all information uploaded to www.applyfastnow.com. Early submission is strongly recommended.
- Access to new gate, biometric, and amenity systems will be limited strictly to approved authorized residents.
- Individuals who are not properly registered will not be transitioned into the new systems, regardless of current access.
These procedures are in place to ensure the safety, security, and proper management of the community, and to ensure that all residents are properly documented and approved in accordance with the San Matera Rules & Regulations.
We appreciate your cooperation